HVAC job management
software for NZ.
Manage service contracts, track each unit's job history, log refrigerant handling certs, and invoice on the day — all from your phone.
Solo from $39 NZD/mo flat. No per-seat fees.
Service contracts are hard to manage without the right tools.
Missing annual filter cleans, losing unit serial numbers, forgetting which refrigerant cert expires when — it costs you client trust. FastCrew keeps it all linked.
Service contracts
Annual filter cleans, gas top-ups, and scheduled maintenance auto-created on schedule. Never miss a contracted service or lose track of what's due.
Unit-linked job history
Each heat pump or unit has its own record — model, serial, install date, refrigerant type, warranty expiry, and full service history. Pull it up on site in seconds.
Refrigerant cert tracking
Store each technician's refrigerant handling certification and expiry date. Get reminded before a cert lapses — before they handle refrigerant on the next job.
What's included
Everything an HVAC business needs
One app for the van, the site, and the back office.
Jobs
Log the unit serviced, refrigerant used, fault codes, and photos. Tech checks in on arrival, checks out on completion. Job history stays linked to the unit forever.
Quotes
Quote new installs, retrofits, or service packages with itemised parts and labour. Client approves online — you book the job and order parts the same day.
Invoices + Xero
Invoice on the day. NZ GST calculated automatically. Syncs to Xero — no double entry. Stripe payments built in — clients pay from their phone.
Service contracts
Annual filter cleans, 6-monthly inspections, gas top-ups — schedule them per unit. FastCrew auto-creates each service visit. Recurring revenue runs on autopilot.
Cert & warranty tracking
Store refrigerant handling cert expiries per technician. Log warranty periods per unit — see at a glance what's still under warranty when a fault call comes in.
AI Quote Assist
Snap a photo of the unit spec sheet or fault report. AI extracts parts, labour, and pricing from your rate library. Quote while you're still on site.
NZ HVAC compliance, built in.
Refrigerant handling in NZ requires a current F-Gas or refrigeration handling certification. The Health and Safety at Work Act applies to every job site. FastCrew keeps cert expiries tracked and H&S records digital — no spreadsheets.
Refrigerant cert tracking
Worker profiles store cert type and expiry date. FastCrew flags expiries before they lapse — before your tech handles refrigerant on the next call.
Unit-linked service history
Every job is linked to the specific unit. Model, serial, refrigerant type, install date, and warranty expiry — all in one place. Pull it up on any device on site.
H&S incident reports
Digital incident and near-miss reports submitted from site. Meet your HASWA obligations without paper forms.
Hazard register
Log site-specific hazards — confined spaces, high-voltage proximity, refrigerant exposure. Share with the crew before they arrive.
Simple, flat pricing
No per-seat surprises.
Flat rate. Add your whole crew for the same price.
Solo
Sole trader or small team.
Flat rate. GST-exclusive.
- Up to 3 users
- Jobs, quotes & invoices
- Service contracts
- Xero integration
- 14-day free trial
Crew
Growing HVAC business.
Flat rate. GST-exclusive.
- Unlimited users
- Everything in Solo
- Equipment tracking & QR codes
- Projects & sub-jobs
- 14-day free trial
Questions from HVAC technicians
Can FastCrew manage annual service contracts per unit?
How does equipment and unit tracking work?
Can I track refrigerant handling cert expiries?
Does it integrate with Xero?
Is there a free trial?
Stop losing service contracts to missed visits.
14 days free. No credit card. Set up in minutes.
Start free trial →FastCrew also works for electricians, plumbers, gasfitters, and all NZ trades.