Manage service contracts, track each unit's job history, log refrigerant handling certs, and invoice on the day — all from your phone.
Solo from $39 NZD/mo flat. No per-seat fees.
Missing annual filter cleans, losing unit serial numbers, forgetting which refrigerant cert expires when — it costs you client trust. FastCrew keeps it all linked.
Annual filter cleans, gas top-ups, and scheduled maintenance auto-created on schedule. Never miss a contracted service or lose track of what's due.
Each heat pump or unit has its own record — model, serial, install date, refrigerant type, warranty expiry, and full service history. Pull it up on site in seconds.
Store each technician's refrigerant handling certification and expiry date. Get reminded before a cert lapses — before they handle refrigerant on the next job.
What's included
One app for the van, the site, and the back office.
Log the unit serviced, refrigerant used, fault codes, and photos. Tech checks in on arrival, checks out on completion. Job history stays linked to the unit forever.
Quote new installs, retrofits, or service packages with itemised parts and labour. Client approves online — you book the job and order parts the same day.
Invoice on the day. NZ GST calculated automatically. Syncs to Xero — no double entry. Stripe payments built in — clients pay from their phone.
Annual filter cleans, 6-monthly inspections, gas top-ups — schedule them per unit. FastCrew auto-creates each service visit. Recurring revenue runs on autopilot.
Store refrigerant handling cert expiries per technician. Log warranty periods per unit — see at a glance what's still under warranty when a fault call comes in.
Snap a photo of the unit spec sheet or fault report. AI extracts parts, labour, and pricing from your rate library. Quote while you're still on site.
Refrigerant handling in NZ requires a current F-Gas or refrigeration handling certification. The Health and Safety at Work Act applies to every job site. FastCrew keeps cert expiries tracked and H&S records digital — no spreadsheets.
Refrigerant cert tracking
Worker profiles store cert type and expiry date. FastCrew flags expiries before they lapse — before your tech handles refrigerant on the next call.
Unit-linked service history
Every job is linked to the specific unit. Model, serial, refrigerant type, install date, and warranty expiry — all in one place. Pull it up on any device on site.
H&S incident reports
Digital incident and near-miss reports submitted from site. Meet your HASWA obligations without paper forms.
Hazard register
Log site-specific hazards — confined spaces, high-voltage proximity, refrigerant exposure. Share with the crew before they arrive.
Simple, flat pricing
Flat rate. Add your whole crew for the same price.
Sole trader or small team.
Flat rate. GST-exclusive.
Growing HVAC business.
Flat rate. GST-exclusive.
14 days free. No credit card. Set up in minutes.
Start free trial →FastCrew also works for electricians, plumbers, gasfitters, and all NZ trades.